When you create an action or project with a defer date but no specific time of day, OmniFocus provides one for you. What “due soon” means is up to you-the default is two days away from the present, but you can pick a different value here. OmniFocus displays actions and projects that are due soon with an amber title and status circle. You can change these settings in the Dates & Times tab of Preferences. OmniFocus starts with an educated guess at some default parameters for what it means for items to be due, due soon, and deferred, as well as an interval for project reviews. When this checkbox is selected, these items will be styled in colors appropriate to their status.Īlways use dark sidebar-When using the OmniFocus (light) color scheme, choose whether the sidebar is dark or light. The checkboxes below the color palette menu offer the following options:Ĭolor text in the outline-choose whether to use color for the title text of Due Soon, Overdue, and First Available items. OmniFocus Dark-use the dark color scheme regardless of the system settings.OmniFocus-use the light color scheme regardless of the system settings.Automatic-the color scheme conforms to your appearance settings in macOS System Preferences.Color paletteĬhoose a themed set of colors to apply to your OmniFocus interface. The slider here offers scaling font size for easy readability or higher data density. The Style tab controls the fonts and colors used throughout OmniFocus. If you use a variant layout, you can further customize it by choosing columns that show only the data most relevant to the perspective. With OmniFocus Pro, you can use individual perspectives’ View options to choose whether Layout preferences apply to that particular perspective. Your data appears in columns on the same row as each item’s title, and these columns can be selectively shown or hidden with the checkboxes in this section. This option provides a configurable set of columns for each item. This option displays information related to items in the outline in a row beneath each item’s title. The Layout tab controls how data is displayed in OmniFocus’s outline. This option is available for convenience of interaction between your Inbox and Projects perspectives, and does not otherwise change the behavior of the Inbox. In the Projects perspectiveĬhoose Show Inbox to display the Inbox as the first item in your Projects list (unlike other items, this one cannot be reordered in the list). If you’d prefer to display items completely detached from the projects or groups they belong to when you’re looking at the Tags or Flagged perspectives, uncheck the box for this preference. New projects and action groups areĬhoose Sequential if you tend to create projects whose actions must be completed in a specific order, or choose Parallel if your projects and groups are often closer to unordered lists. Otherwise, completed items will be cleaned up when you switch between perspectives or when you invoke a cleanup manually. If you’d prefer that items be cleaned up as soon as they are marked complete, choose Immediately. This preference governs which changes cause an item to be swept up in the cleanup process. You can choose Organize > Clean Up (Command-K) to help keep your Inbox tidy by moving items with changed status or metadata to their correct locations. The Organization tab includes settings for keeping your database views tidy and determining how projects and perspectives are organized. Use the Clippings Shortcut button to open System Preferences and set up your system-wide keyboard shortcut for Clippings. Set a custom keyboard shortcut for Quick Entry here (the default is Control-Option-Space). OutliningĬhoose between Classic Mode and Modern Mode outlining, governing the behavior of common keyboard actions when items in the outline are selected. The General tab includes settings for common interactions you’ll have with OmniFocus. Choose OmniFocus > Preferences (Command-,) to open the Preferences window. Preferences in OmniFocus govern ways the app behaves and how you interact with it, with settings that can be customized to suit your needs. Creating Shortcuts with OmniFocus Actions.
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